Assignment No. 8
Decode. Position. Get Under NDA.
The Opportunity
What Assignment 8 Is About
In Assignment 7, you sent cold outreach emails introducing yourself to prime contractors. Assignment 8 moves past introduction. You are now sending a positioned email that shows the prime you have already decoded their project and that CollabP is ready to support them from the back end, under NDA, invisible to the agency.
This is how you move from being a cold contact to being a useful partner. A prime that knows you have done the research and are willing to stay invisible is a prime that will reply.
Your 6 Live Projects at a Glance
| # | Project | Agency | Type | Due | Primes | HIGH | Folder |
|---|---|---|---|---|---|---|---|
| 1 | Community Arts Master Plan Sol# 10315 |
City of Fort Collins, CO | RFP | Jun 26 | 37 | 11 HIGH | |
| 2 | Student Records Management and Fulfillment Sol# RFI 2001-26 |
Englewood Schools District No. 1 | RFI | Jun 24 | 35 | 12 HIGH | |
| 3 | Legato Site K-8 School Survey Services Sol# 2021B-K8 |
27J School District, Brighton, CO | RFP | TBD | 51 | 39 HIGH | |
| 4 | SR 417 PD&E Study - Capacity Improvements Sol# 260503 |
Central Florida Expressway Authority | LSOI | TBD | 38 | 36 HIGH | |
| 5 | Brand Development Services Sol# CED-62882 |
City of East Lansing, MI | RFQ | TBD | 67 | 46 HIGH | |
| 6 | Fire Protection District Feasibility Study Sol# F26-03-012 |
City of Greeley / Western Hills FPD | RFP | TBD | 18 | 13 HIGH |
Project 2 closes June 24. Project 1 closes June 26. If you are assigned either of these, send emails today. Project 4 is an LSOI, positioning only, no pricing required. Check with your trainer if you are on Project 6.
The RSP Angle on Every Project
These 6 projects look different on the surface. One is arts planning. One is school records. One is fire safety. The real opportunity is the same across all of them.
Cultural program documentation, community engagement write-ups, grant compliance reporting, plan formatting and editing
FERPA compliance documentation, data migration planning, vendor comparison research, RFI response drafting
Survey data processing support, technical report formatting, GIS documentation, bid proposal writing
Technical proposal writing, environmental documentation support, FDOT compliance mapping, NEPA study formatting
Content strategy documentation, brand guideline writing, stakeholder outreach templates, proposal formatting
Feasibility study documentation, public safety data research, report writing, operational analysis formatting
Each project creates ongoing operational support obligations after award. This is where RSPs build recurring revenue. Do not filter yourself out because the category label does not match your exact service.
The CollabP NDA Model
This is what makes the Assignment 8 email different from Assignment 7. You are not just offering services. You are offering intelligence plus discretion. The prime gets an edge. CollabP stays invisible.
How the Relationship Works
- CollabP is not named anywhere in the prime's bid. The agency never sees us.
- All notes, research, and intelligence are shared only with the prime through secure channels.
- The prime signs a mutual NDA before receiving any CollabP project analysis materials.
- RSPs working under CollabP remain invisible to the government authority at all times.
- The prime controls the client relationship. CollabP supports the bid and the delivery.
All Tasks
Complete in order. Each task builds on the previous one.
Open Your Project Folder
The OneDrive folder has been shared. Download before doing anything else.
What Is Inside Each Folder
Inside your assigned project folder you will find four items:
- Open the OneDrive link and find your assigned project folder
Check the assignment list your trainer shared. Open that specific folder only.
- Download the full folder to your computer
Click the folder, then Download. Extract the ZIP file. You now have everything locally.
- Read the original solicitation for 10 minutes
Before reading the CollabP brief, read the actual document. Find what the agency needs, the submission deadline, and the evaluation criteria section.
- Open the Prime Companies Excel and sort by Priority
Sort descending so HIGH rows appear first. These are your first emails.
Read the CollabP Brief
The folder has done the research for you. Read it before writing a single word.
Answer These 5 Questions Before Writing Your Email
- What is the agency called and what do they need?
Write it in one sentence before you proceed.
- What is the submission deadline?
If the deadline has passed, the email still matters for next-phase positioning. Ask your trainer.
- What specific services can your company provide as a subcontractor?
Proposal writing? Compliance documentation? Technical research? Name it specifically.
- What is the strongest selling point of your company for this type of work?
One specific fact. Not a general claim. A real capability or experience.
- Who are the top 3 prime companies you will email first?
Write their names and emails before you open a new email draft.
A generic email gets ignored. A specific, informed email gets a reply. The brief gives you everything you need to be specific. Spend 20 minutes here. It is the highest-value time in this assignment.
Check Your Lovable.dev Site
The prime will click your link within seconds of opening the email. Make it ready.
You built your Lovable.dev site in Assignment 7. Before sending Assignment 8 emails, confirm it still looks professional and loads correctly. A prime that clicks and lands on an incomplete page will not reply.
Must Be Visible
- Your company name, clearly
- Reference to US SLED or government contracting
- Your specific services for prime contractors
- A capability statement download button that works
- Your professional email address as the primary call to action
Must Not Be There
- Generic "We serve clients globally" language
- No mention of SLED or government work
- Broken links or empty sections
- Pakistan address listed as primary contact
- Under-construction placeholder pages
Quick Update Steps
- Log in to Lovable.dev and open your Assignment 7 site
Do not build a new site. Update the existing one.
- Confirm the headline mentions SLED
Prompt:
"Update the headline to: [Company Name] | US SLED Remote Service Provider | Pre-Bid and Proposal Support for Government Contractors" - Confirm the capability statement download button works
Click it yourself in a private browser window. If the PDF does not open, fix the Google Drive link before sending any emails.
- Publish and test on your phone
Open the live URL on your phone. If it loads and looks correct, copy the URL. That is what goes in your email.
Write and Send the HTML Email
You are not asking for a job. You are offering a partnership to a company building a bid right now.
Assignment 8 uses a one-page HTML email. This is not a design exercise. It is a positioning and deliverability decision. A well-structured HTML email lands in the inbox and lets the prime click directly to your site, your capability statement, and the project data without reading a paragraph first.
Three clickable buttons in one email reduce the friction between the prime opening your message and taking an action. Your profile, your capability statement, and the project folder are all one click away. The prime does not need to ask for anything. You have already given it.
What Makes This Email Work
Subject Line Options
Choose the one that fits your project. Fill in the brackets.
Choose one and fill in the brackets
- Subcontract Support Available - [Sol Number] - [Your Company]
- Project Intelligence Ready - [Agency Name] Bid - [Your Company]
- [Your Core Service] Support for [Project Name] - [Your Company]
- Pre-Bid Partnership with NDA - [Sol Number] - [Your Company]
- Bid Support and Back-End Research - [Project Name] - [Your Company]
Email Structure
Write yours from scratch using this as your guide. Do not copy it word for word.
- Line 1: Who you are and what your company does
One sentence. Do not start with "I hope this email finds you well."
- Line 2: Name the project, agency, and what you can contribute
This is the line that proves you are not sending a bulk email. Name the solicitation number or project name directly.
- Lines 3 to 4: The NDA model in two sentences
CollabP supports from the back end under a mutual NDA. We are not named in your bid and are not visible to the agency. All notes are shared exclusively with you as the prime.
- Three buttons
View Our Profile (your Lovable.dev URL), Capability Statement (your Google Drive PDF link), Project Data Folder (the OneDrive link above).
- Call to action: your email address only
One sentence. No forms, no calendar links. Just your direct email.
- Signature
Your name, title, company, and website. Clean and short.
How to Send an HTML Email Through Gmail
Gmail does not let you paste raw HTML into the compose window. Use this method so the formatting and buttons survive the paste.
- Open your HTML email file in Chrome or Firefox
Double-click the saved HTML file. It will open in your browser. This is exactly what the prime will see.
- Select all the content in the browser and copy it
Press Ctrl+A on Windows or Cmd+A on Mac to select everything, then Ctrl+C or Cmd+C to copy.
- Open Gmail and start a new email
Click Compose. Click inside the email body area where you would normally type.
- Paste using Ctrl+Shift+V (not Ctrl+V)
On Mac use Cmd+Shift+V. This preserves the formatting. The buttons, layout, and colors should appear exactly as in the browser preview.
- Add your subject line and attach the capability statement PDF
The PDF goes as a regular file attachment. The buttons inside the email link to your Lovable site and OneDrive folder separately.
- Send a test to yourself first
Send it to your own email. Open it in Gmail. Check that all buttons work, the layout looks correct on mobile, and the PDF is attached. Only then send to the prime.
Do not use words like "free," "guarantee," "urgent," "act now," or "limited time" anywhere in your email or subject line. Do not use all-caps subject lines. Do not put more than three links in the email body. Do not attach files over 5MB. Send from your professional domain email, not a personal Gmail account.
Personalization Rules
Send to Prime Companies
Work through your Excel starting with HIGH priority. Minimum 5 emails before the next session.
Sending Order
- HIGH priority with a named individual contact first
A real person's name in the greeting plus HIGH revenue equals the highest chance of a reply.
- HIGH priority with a department or bid team inbox
Still HIGH priority, still worth sending. Use "Hi [Company Name] Bid Team" as the greeting.
- MEDIUM priority contacts
After all HIGH rows are done.
- LOW priority last
Only if time allows after all HIGH and MEDIUM contacts are covered.
Pre-Send Check - Run This for Every Email
- Correct person's first name in the greeting
- Correct company name in the email body - not a previous company from your list
- Project name and solicitation number are written correctly
- Capability statement PDF is attached
- Lovable.dev link works and loads your live site
- OneDrive project folder link is correct and accessible
- Your professional email address is the only call to action
- Sending from your professional domain email, not personal Gmail
- Test email was sent to yourself and reviewed before sending to the prime
After You Send
You opened the door. CollabP structures what comes next. Bring your trainer in before you respond to any serious inquiry. That is how the RSP model works.
Log and Submit
Every email sent must be recorded. No logging means no credit for the assignment.
Outreach Log - Copy Into Google Sheets
| Project # | Company | Contact | Email Sent To | Date Sent | Follow-up | Response |
|---|---|---|---|---|---|---|
| [1 to 6] | [Company] | [First Name] | [their@email.com] | [Date] | [Date +3] | No reply yet |
What to Submit to Your Trainer
- Screenshot of your Sent folder
Shows subject lines, recipients, and dates for all emails sent. Post in the WhatsApp group.
- Google Sheet outreach log link
Share with your trainer. Minimum 5 rows filled in with all columns completed.
- Your Lovable.dev website URL
Post the live URL in WhatsApp with your name and city. Your trainer will review it.
- Forward any replies immediately
If a prime responds, do not wait. Forward the full reply to your trainer and tag CollabP. This is a live lead and it moves fast.
You opened the door. CollabP helps you structure what comes next. Bring your trainer in before you respond to any serious inquiry. That is how the RSP model works.
Full Checklist
Check every item before your next session. Your trainer will ask for verification of each one.
Folder and Research
- OneDrive folder opened and downloaded - full project folder is on your computer
- Original solicitation read - you know what the agency needs, the deadline, and the evaluation criteria
- CollabP Project Summary read - you can explain the scope in plain language
- Tender Insights read - you know the win themes and the RSP angle for your project
- Prime Companies Excel sorted by Priority - HIGH contacts are at the top
Lovable.dev Site
- Site is live and loading - tested in a private browser window
- Headline references US SLED or government contracting
- Services section lists specific offerings to prime contractors
- Capability statement download button is working
- Professional email address is the primary call to action
HTML Email
- Email written from scratch - contains the project name, agency, and specific service
- NDA model explained in two sentences or less
- Three buttons present: Lovable.dev site, capability statement, project data folder
- Capability statement PDF attached to every email
- Test email sent to yourself and reviewed before sending to primes
- Minimum 5 emails sent to HIGH priority primes
- Sent from professional domain email, not personal Gmail
Submission to Trainer
- Screenshot of Sent folder posted in WhatsApp
- Outreach log Google Sheet shared with trainer - minimum 5 rows
- Lovable.dev URL posted in WhatsApp with your name and city
- Any prime replies forwarded to trainer immediately